Before and After School

Union Cross Moravian Church After School Care/Out of School Care
(K-rising 6th)

4295 High Point Road
Winston-Salem, NC 27107
(336) 769-0107 or (336) 769-2411

Information Packet

Hours Eligibility Prices Field Trips Holidays
Dismissals Cancellations Transportation Payments Expectations Health Policy


Mission: The mission of UCMC After School Care/Out of School Care is to provide a safe and enjoyable childcare environment for children after school and on out of school days year round. UCMC After School/Out of School Care program will provide educational activities to promote and enhance each child’s spiritual, physical, mental, and social well-being.

Hours of Care Provided: UCMC After School/Out of School Care program observes the Winston-Salem/Forsyth County Schools (WS/FCS) calendar. On school days, the center is open in the morning from 7:00 a.m. until 8:30 a.m., then from the time of school dismissal until 6:00 p.m.. On out of school days and in the summer program, the center will provide care from 7:00 a.m. until 6:00 p.m.

Eligibility: Elementary school-aged students currently enrolled in grades K-5 and rising 6th grade. Participation is limited to 25 students.

Registration Forms: Registration forms reserve space in the program for your child. A one-time annual non-refundable fee of $35 is required to reserve space for each child. The fee includes new materials for the children and the center. Parents/guardians are encouraged to submit registration forms as soon as possible in order ensure space for their child(ren).

Prices (Before and After School): A monthly fee of $60 ensures before care for each scheduled school day and a monthly fee of $200 ensures after school care for each scheduled school day. A $10 monthly discount will be available for siblings enrolled in the program.

Prices (Out of School): During the school year, an additional $15 fee is required for care provided on non-student instructional days (out of school days) for children attending in the after school program. Children not attending the out of school program may come for a daily rate of $25.

Prices (Summer Camp): Summer camp will operate on the out of school schedule at a cost of $110 per week. A $10 weekly sibling discount is available for summer campers.

Ratios: Enrollment will be limited to 25 elementary and rising 6th grade students. UCMC After School/Out of School Care has at least two (2) staff members present at all times at the center and on field trips/outings.

Field Trips: Children will have the opportunity to participate in field trips or outings during the Out of School program. A field trip release form must be completed and signed by a parent/guardian in order for the child to participate. On field trips a 1 adult to 10 children ratio will be observed, with a 2-adult minimum.

Transportation to the Center from Union Cross Elementary School and Caleb’s Creek Elementary School: Children will ride the school bus to the center from Union Cross Elementary. A staff member from UCMC will pick up children from the bus lot at Caleb’s Creek upon dismissal.

School Canceled/Inclement Weather: If school is canceled due to inclement weather the center will be closed. If inclement weather occurs on an out of school day ,please, contact the Director to find out if the center is open or closed.


UCMC After School/Out of School Care program will be closed on the
following days:
● Labor Day
● Thanksgiving Day
● Thanksgiving Friday
● Christmas Eve
● Christmas Day
● New Year’s Day
● Good Friday
● Memorial Day
● Independence Day

Late fee: A fee of $15 per 15-minute interval will be charged for late pickup past 6:00pm. As an example, a parent/guardian picking up a child at 6:20 will be charged a $30 late fee. In the event a parent/guardian is unavoidably delayed in picking up a child, the courtesy of a phone call is requested. UCMC After School/Out of School reserves the right to discontinue service to participants whose parents/guardians exhibit chronic/pattern late pickups.

Payments: Payments are due in full on the first day of each month. A $25 service fee will be charged for any checks returned by the financial institution.

Questions: UCMC After School/Out of School program looks forward to providing care to your child(ren). If you have any questions or would like additional information, please contact Union Cross Moravian Church at (336) 769-0107 or (336)769-2411.

Behavior Expectations

UCMC is committed to providing quality After School/Out of School care in a Christian environment. Children are expected to exhibit appropriate behavior at all times. UCMC reserves the right to discontinue service to students whose conduct is inappropriate or unacceptable.
Children’s Rules:

● Keep hands and feet to yourself
● Follow Directions
● Listen when counselors and directors are talking
● No bad words are allowed
● Have fun! ! !
● First offense: Warning
● Second offense: Time out
● Third offense: Loss of an activity/talk with parent
● Fourth offense: Suspension of 1-5 days, depending on the severity ofthe offense

***Fighting is an automatic 3-day suspension.
Please note that based on the severity of the offense, the Director may proceed to a different degree of discipline than described above.

Health Policy, Injuries and Medication Policy/Health Policy

Our center operates for well children and staff only. Children who are mildly sick may remain at the center with the director’s permission only. Children should be able to participate in all activities. If your child is unable to play outside due to sickness then the child is too sick to be in the program. Please always send your child with appropriate clothing based on the weather.

Children arriving with symptoms of communicable disease will remain with a staff member until a parent or designated representative can come for the child. We will make every effort to contact the parent if their child is ill, but after 30 minutes we will contact the emergency contact person indicated by the parents on the emergency information form.

Parents will be asked to come for their child if their child has one of these conditions:

● A temperature ~ 100 degrees F
● Diarrhea and/or vomiting two or more times in a day
● Evidence of head lice or other parasites
● Severe coughing
● Rapid or difficult breathing
● Yellowish skin or eyes
● Sore throat or difficulty swallowing
● Infected skin patches
● Pain of which the child complains and that interferes with normal activity
● Evidence of infection
● A moist or open cold sore

Children may be readmitted:

A. With a physician’s statement that the child is free from communicable disease and that returning poses no risk to the child or others.
B. If visibly free from communicable disease, fever-free without benefit of fever reducing medications for 24 hours, and free of vomiting! diarrhea for 24 hours while on a normal diet.


If an injury occurs to your child while in the care of UCMC Out of School Care program and a staff member is aware of the injury, then the staff member will complete an injury/accident form.

Please sign the form stating that you are aware of the injury when you come to pick up the child from the center. If an injury is considered a minor injury (example: minor bruises, minor cuts or scrapes), then the staff will do minor first aid (wash the wound with soap and water, provide the child ice or a band-aid to put on the injury).

The parent will be notified as soon as the parent comes to pick up their child that day. If the injury is more serious and the staff members feel that the injury requires attention as soon as possible then the parent shall be notified immediately. If UCMC Out of School Care staff is unable to contact the parents then the emergency contact shall be notified. If the injury is a life-threatening emergency, then 911 will be contacted immediately and the parents will be contacted as soon as possible after 911 is called. If the child has to ride in an emergency vehicle then one of the staff members will ride with the child to the hospital. The staff member will stay at the hospital until the parents of the child arrive if possible. The emergency information form must be completed and signed before UCMC can provide care for your child. We cannot provide care for a child whose parent does not allow the center to provide emergency care for the child.

Medication Policy

If a child requires medication while in the care of UCMC Out of School Care then the parents must complete and sign a center-provided medication form. No medicines will be given to the child without the parent’s completion and signature on the medication form. Medicines shall be kept locked up in the care of director. Do not send the medicine with the child to take on his own. If the medication is a prescription medicine then the prescription label and the child’s name must be on the prescription bottle.